Special Events
Included in the Program
New Member & First-Time Attendee Welcome Reception
Date: Wednesday, September 9
Time: 5:30 pm
Dress code: Resort casual
Are you new to VMA or attending your first Annual Meeting? Join us for a dedicated reception where you’ll meet VMA leadership and fellow first-timers in a relaxed setting. It’s the perfect opportunity to start building meaningful connections and learn how to make the most of your VMA membership.
Evening Riverside Welcome Reception & Dinner
Date: Wednesday, September 10
Time: 6:00 pm
Dress code: Resort casual
Kick off the Annual Meeting with an evening of connection and local flavor. Join fellow attendees for a casual dinner under the stars, featuring food stations inspired by regional cuisine.
VMA Member Awards Ceremony, Reception & Gala Dinner
Date: Friday, September 11
Time: 6:30 pm – 10:30 pm
Dress code: Resort elegant
Celebrate the close of the Annual Meeting with a festive evening honoring excellence and community. We’ll recognize outgoing Board members, and the recipients of this year’s VMA Member Awards and their outstanding contributions to the industry. Enjoy great company, coastal cuisine, and music by a DJ as we toast another successful year.
Special Events
Association Meetings
VRC Business Meeting
Date: Thursday, September 9
Time: 7:30 am – 8:30 am
VRC members are invited to attend the annual business meeting to review key updates, strategic initiatives, and plans for the year ahead.
VMA Business Meeting
Date: Friday, September 11
Time: 8:00 am – 9:00 am
Join us for the VMA Business Meeting, where association leadership will provide updates on key programs, initiatives, and opportunities for member engagement.
Special Events
Optional Networking Activities
Please note that the hotel has limited grab and go options for lunch, so consider purchasing a
box lunch with your registration. VMA reserves the right to cancel or modify the activities if a
minimum number of registrants is not met by July 31, 2026. If this happens, registrants will
be notified and refunds will be given.
Golf Tournament with Individual Tee Times at Golf de La Faune
Date: Thursday, September 10
Tee Times: 1:30 pm – 2:51 pm
Dress code: Golf Attire
Cost: $160 per person (includes greens fee, and cart, driving range and putting green). Club rentals are available for approx. $50 plus tax, payable at the clubhouse.
Enjoy an afternoon on the premier championship 18-hole course at Golf de la Faune. Set against the stunning backdrop of Québec’s natural landscape, competitors navigated five tee options, eight water hazards, and 45 sand traps across a course stretching up to 7,000 yards.
While the course is not offering a shotgun start, we are organizing a tournament format with competition holes and individual tee times ranging from approx. 1:30 PM – 2:51 PM start times. Tournament winners will be recognized at the Gala dinner.
The course is about 10 minutes from the Château Frontenac hotel, and transportation is on your own. Club rentals are available for approx. $60 USD plus tax, payable at the clubhouse. Pairing and foursomes will be assigned in late September.
Kayaking on a Lake in a Bird Sanctuary
Date: Thursday, September 10
Time: 1:00 pm – 4:30 pm
Dress code: Comfortable clothing. Bathing suits or clothes that can get wet. Tennis shoes or water shoes. Hats and sunglasses are recommended.
Cost: $230 (includes expert guides, gear, transportation, an 75 minute kayaking experience)
Experience Lake St-Charles and all its natural beauty and wildlife from a kayak. Our group will explore two winding rivers, grassy islands, and will have access to a private bird sanctuary. Whether you’re a beginner or an expert kayaker, Lake St-Charles is a great way to spend the afternoon enjoying the fall weather in Québec City!
River kayaks (solo or tandem), paddles, and life jackets will be provided. Our professional guide will offer instruction and lead the group for the duration of the experience. Bottled water & snacks will be provided. The lake is about 30 minutes from the hotel.
Historical Walking Tour of Old Québec
Date: Thursday, September 10
Time: 1:15 pm – 3:30 pm
Dress code: Comfortable walking shoes and clothing according to the weather. Hats and sunglasses are recommended.
Cost: $135 (includes guide, and funicular ticket)
Hear about and see the history of one of the oldest cities in North America. The tour begins in the Upper Town, filled with fortifications and canon-lined streets. Continue down to the Lower Town, where some of the city’s oldest homes have been transformed into boutiques, restaurants, and cafés. Attendees can use a funicular ticket to ride up the hill to return to the hotel.
Wine Tour on Ile D'Orleans
Date: Friday, September 11
Time: 1:15 pm – 4:00 pm
Dress code: Comfortable walking shoes and clothing according to the weather. Hats and sunglasses are recommended.
Cost: $185 (includes guide, transportation and 3 tastings)
Enjoy a small haven of fresh and specialized products only minutes away from the heart of Québec City, called l’Île D’Orléans. This tour is the perfect way to appreciate the rich history and relaxing atmosphere of Québec’s bucolic countryside. Visit 3 wineries, Bilodeau Cider House, St. Pierre Le Vignoble, and Cassis Mona & Filles for unique tasting experiences.
Montmorency Falls Park
Date: Friday, September 11
Time: 1:30 pm – 4:00 pm
Dress code: Comfortable walking shoes and clothing according to the weather. Hats and sunglasses are recommended.
Cost: $170 (includes guide, transportation, cable card ticket, access to the park, and suspension bridge)
Learn and play at one of the country’s top pickleball facilities, the USPO National Pickleball Center. This engaging afternoon includes basic instruction on play and rules from a local instructor, followed by a friendly tournament in a professional and welcoming environment. No previous pickleball experience required! Tournament winners will be recognized at the Gala dinner. The facility is located about 35 mins. from the hotel.
Spouse/Guest Activity - High Tea at Château Frontenac
Date: Wednesday, September 10
Time: 2:00 pm – 3:00 pm
Dress code: Resort elegant.
Cost: $115
Embark on a guided scenic eco-adventure through the mangrove-lined waterways of Marco Island in a two-person Go Cat boat, driven by you. These easy-to-operate fiberglass vessels let you explore secluded islands and spot native wildlife like dolphins, manatees, and tropical birds. No boating experience required. The launch point is about 25 minutes from the hotel.
Spouse/Guest Activity - Tour of Château Frontenac
Date: Thursday, September 10
Time: 10:00 am – 11:00 am
Dress code: Comfortable walking shoes and clothing according to the weather.
Cost: $40
Experience the Castle Life at the Château Frontenac during a guided tour of this iconic hotel located on one of the most beautiful sites in Québec City. You will discover the famous people and historical events that have shaped the identity of the Fairmont Château Frontenac over the years, as well as its architectural development and facelift undergone in recent years.
Special Events
Other Activities
Sponsor/Guest Activities
For a full program of Spouse/Guest activities, including a schedule, description and related costs, please click here.
Foster Love STEM Boxes
In support of VMA’s commitment to workforce development and inspiring future generations of manufacturing talent, we are proud to partner with Foster Love, a national charity that empowers children in foster care through education and opportunity.
At each of VMA’s events in 2025, STEM Activity Boxes are available to assemble and decorate. Each box contains engaging experiments along with an educational flyer that highlights the role of valves in everyday life, help to introduce young minds to the world of manufacturing and engineering. These boxes are then donated to foster children – in recognition to the number of member companies located in the area, this year all boxes will be donated to foster children in the Cincinnati, OH area.
How You Can Help
- Join us onsite to assemble STEM boxes
- Make a tax-deductible donation to help us purchase more kits.
- Support through company matching – If your organization offers donation matching, consider doubling the impact.
Together, we can spark curiosity, provide opportunity, and support the next generation of industry leaders. Connect with Abby Brown (abrown@vma.org) for company match details or other ways to get involved.
